Who is required to have a Record Check?
An “employee” includes anyone employed by the organization, temporary agency staff providing gaming services, and volunteers. All employees must complete a record check within 21 days of hire and every 6 years thereafter.
For record check purposes, an employee includes any person who:
- Directly operates games at a site;
- Serves as a shift manager or gaming manager;
- Places a deal of pull tabs in a dispensing device, removes currency from a device, or reimburses a bar for redeemed pull tabs or credit ticket vouchers;
- Serves on a drop box cash count team; or
- Directly sells or distributes gaming equipment for a distributor.
The following individuals do not need a record check:
- An employee who is 16 or 17 years old;
- Employees who only conduct calcutta, raffle, poker, or sports pool activities;
- Employees of organizations conducting gaming 14 days or less during a calendar year; or
- An employee who has had a record check completed within the previous year, provided a copy of the bureau of criminal investigation’s criminal history record information is submitted to the organization.
How do I complete a Record Check?
Request for Record Check – Charitable Organizations must submit all background check requests directly to the North Dakota Bureau of Criminal Investigation (BCI). You can access this information online through their website: Requesting a Criminal History Record Check
The following items must be included with each background check request:
- SFN 50744 – Public Request for Criminal History Record Information
- SFN 51156 – Personal Authorization for Criminal History Record Information
- $15 fee per applicant
Background Check Results & Recordkeeping Requirements
If selected as your preferred method of contact during the application process, background check results will be returned via email. Organizations must coordinate with BCI to establish and maintain one designated email address for receiving these results.
Background check dates must be entered when inputting employee information in the Charitable Gaming Organization Portal. It is important that this information is accurate and complete. The Gaming Division will verify compliance using BCI records and the reported dates.